hiring a nanny – Nannyjob blog

Finding the Perfect Nanny: A Comprehensive Guide

iring the perfect nanny is an important decision for any family, as this individual will play a significant role in your child’s life. To ensure the best care for your little ones, it’s essential to find a nanny who aligns with your family’s values and needs. In this article, we’ll discuss the key steps to finding the perfect nanny for your family.

Introduction

Hiring the perfect nanny is an important decision for any family, as this individual will play a significant role in your child’s life. To ensure the best care for your little ones, it’s essential to find a nanny who aligns with your family’s values and needs. In this article, we’ll discuss the key steps to finding the perfect nanny for your family.

Step 1: Define Your Needs and Preferences

Before starting your search, take the time to outline your family’s specific needs and preferences. Consider factors such as the nanny’s schedule, responsibilities, experience, and education. Do you need a live-in or live-out nanny? Would you prefer someone with a background in early childhood education or a more informal childcare experience? Clarifying your expectations will make it easier to find the right candidate.

Step 2: Start Your Search

There are several avenues to explore when searching for the perfect nanny:

Personal Recommendations: Ask friends, family members, and colleagues for referrals. Personal recommendations are often the most reliable source when searching for a nanny.
Nanny Agencies: Reputable nanny agencies can simplify the process by pre-screening candidates and matching you with suitable applicants. .
Online Platforms: Websites and social media groups dedicated to childcare can be a valuable resource for finding potential candidates. However, keep in mind that you’ll need to conduct thorough background checks and screenings on your own.

Step 3: Conduct Interviews

Once you have a list of potential candidates, schedule in-person or video interviews. Prepare a list of questions covering topics such as their experience, childcare philosophy, and how they handle challenging situations. Also, ask for references from previous employers.

Step 4: Check References and Background

Always contact the candidate’s references to gain insight into their work ethic, reliability, and compatibility with your family. Additionally, conduct a comprehensive background check, including criminal history, driving records, and verification of any certifications, such as CPR and First Aid.

Step 5: Conduct a Trial Period

Before making a final decision, arrange a trial period where the nanny spends time with your family. This will allow you to observe how they interact with your children and whether their approach aligns with your expectations.

Step 6: Establish a Contract

Once you’ve found the perfect nanny, create a detailed contract outlining their responsibilities, salary, benefits, and other essential terms. This will help ensure a clear understanding of expectations and provide a solid foundation for a successful working relationship.

Conclusion

Finding the perfect nanny takes time, patience, and diligence. By following these steps and trusting your instincts, you’ll be well on your way to securing the best possible care for your children. Remember, the right nanny will not only provide exceptional care but will also become an invaluable part of your family’s life.Regenerate response

10 reasons to hire a nanny

Thought about hiring a nanny but not convinced? Here are 10 reasons to take the plunge.

Beat the morning rush. You can leave your children to get up at their own pace and even you’re your nanny sort breakfast for them while you get ready. No more turning up to work with snot and porridge on your jacket.
Calm evenings. If you want, your nanny will do bath or dinner or both, meaning you don’t have to pick up the children from childcare, get home and do the whole evening routine.
No time off for sick children. Nannies will care for poorly babies and children that childminders and nursery won’t take.
A strong, secure attachment. It’s vital, particularly for babies, for children to form a secure attachment to a limited number of caregivers. A nanny provides consistent, loving attention.
Things done your way. Want your children to eat organic? Nap at certain times? Go to the library twice a week? You’re the boss.
They cook and clean, and tidy, and shop. Only for the children but they will prepare children’s meals, including dinner ready for you to reheat, do their laundry, clean their bedrooms, make sure you have bread, milk and nappies and generally leave the house in the state you left it that morning (if not better).
They bake. Seriously. Most nannies will happily bake with their charges meaning cake for you, we mean, cake for the school bake sale, saving you precious time the night before.
Cheaper for larger families. It might seem the pricy option but it’s about the same as two in nursery, or one in full time nursery and two in wraparound care. And no unpaid time off for you while you’re still paying childcare (see point 3).
You choose them. In a nursery you don’t get to choose who looks after your children, but with a nanny you have a great deal of choice. You can find someone who fits perfectly with your family or speaks a language you want your children to learn.
Extended hours. Arranged far enough in advance most nannies will agree to the occasional early start or late finish, which means you aren’t scrambling around to fill the gaps if you have a big business trip. Live in nannies are even more flexible and may regularly start early, babysit, or even work overnight.

COVID-19 PLANNING – THE SECOND WAVE

Many medical experts are predicting a second wave of the COVID-19 Pandemic, which may arrive in the autumn as temperatures fall.

Although we do not want to try to predict the future, we examine a few possibilities and suggest some planning ideas.

Government Support resumes

Since the software and legislation is in place for both CJRS and SEISS, it would be relatively straightforward for the government to reactivate the schemes, perhaps with a smaller percentage of state support or in the case of CJRS, with an enhanced contribution from employers.

It may be argued that this would prove ruinously expensive for the country, but government borrowing can be scheduled over decades, as were war debts from WW1 and WW2. Of course, the government may raise National Insurance (NI) and tax rates to recoup some of this expenditure. There have even been rumours of a Net Wealth Tax being introduced.

The continuation of bank loans guaranteed by the government such as Business Bounce Back Loans and Coronavirus Business Interruption Loan Scheme could be another tool in the hands of the Treasury.

Government Support is not resumed

In this case there will be considerable issues for those businesses which are dependent on government support which may need to carefully consider their future.

Nannies and your Company

I have my own company; can I pay nanny through my payroll?

No. Nannies are considered a personal employee and should not be under a company’s PAYE. Nannies should not be paid through your company, but through your own personal bank account.

Therefor you need to register yourself as an employer of a nanny and register nanny through this new company and process and submit payroll through this new company.

You can either do this yourself through HMRC or contact us at payrollfornannies.co.uk and we will then hopefully take the responsibility of doing this on your behalf

Employment Allowance

HMRC allow most employers to get £3,000 off their National Insurance liability.

Unfortunately, if you employ someone for personal, household or domestic work you are unable to claim this as the employees are being employed in a personal capacity to support the running of a household.

It is important to know the rules otherwise you could end up paying back this money to HMRC.

You can claim on the following:

old age

mental or physical disability

past or present dependence on alcohol or drugs

past or present illness

past or present mental disorder

You cannot claim the Employment Allowance if you are employing a nanny unless the nanny is employed for an individual who needs care because of one of the reasons set out above.

To claim for the Employment Allowance, it will need to be submitted via payroll software by means of sending an EPS (Employment Payment Summary).

Zero-Hours contracts

‘Zero hours contract’ is a non-legal term used to describe many different types of casual agreements between an employer and an individual.

Generally speaking, a zero hours contract is one in which the employer does not guarantee the individual any hours of work. The employer offers the individual work when it arises, and the individual can either accept the work offered, or decide not to take up the offer of work on that occasion.

Regardless of how many hours are offered, the employer must pay at least the National Minimum Wage.

Everyone employed on a zero hours contract is entitled to statutory employment rights. There are no exceptions.

A person will benefit from the employment rights associated with their employment status and individuals on a zero hours contract will either have the employment status of a ’worker’ or an ‘employee’.

Any individual on a zero hours contract who is a ‘worker’ will be entitled to at least the National Minimum Wage, paid annual leave, rest breaks and protection from discrimination.

Discrimination

It is against the law to treat someone less favourably than someone else because of a personal characteristic such as religion, sex, gender reassignment or age.

Discrimination can include:

not hiring someone
selecting a particular person for redundancy
paying someone less than another worker without good reason

You can discriminate against someone even if you do not intend to. For example, you can discriminate indirectly by offering working conditions or rules that disadvantage one group of people more than another.

Discrimination in Job adverts

You must not state or imply in a job advert that you’ll discriminate against anyone. This includes saying that you are not able to cater for workers with a disability.

Only use phrases like ‘recent graduate’ or ‘highly experienced’ when these are actual requirements of the job. Otherwise you could discriminate against younger or older people who might not have had the opportunity to get qualifications.

Where you advertise might cause indirect discrimination – for example, advertising only in men’s magazines.

Nanny and Private use of Car

If you have provided nanny with private use of a car, you need to inform HMRC straightaway. The quickest way is to complete a form P46 car

By notifying them straightaway, they will reduce nanny’s tax code the month she is given the car.

Failure to tell them when she has the car, will mean her tax code will be coded incorrectly causing an under payment.

Even though you have notified HMRC of the car via a P46 car, you will need to complete a P11d and pay Class 1A National Insurance on the benefit amount.

Please see link below

www.gov.uk/tell-hmrc-company-car

Christmas Bonus

It is that time of year, you may want to give nanny a Christmas bonus, but remember it must be processed through the payroll!

As HMRC class this as taxable income.

If you have decided to give nanny a Christmas bonus, whether it be £50 or £1,000, you must declare it and it is subject to tax and NI.

If you have agreed a net bonus, there will be additional tax and national insurance on top of this amount. Whereas, if you have agreed a gross bonus, (please don’t give them that amount), as tax and national insurance will need to be deducted from that and you then pay nanny the net amount.

A gift such as a voucher, chocolates, wine will not be seen as a benefit in kind as long as it does not exceed £50.00.

Payroll Terms

These are some of the most common terms used in payroll.

Gross pay – this is the pay before deductions for tax, national insurance, pension and student loans. The gross pay includes overtime, commission, bonuses, statutory payments and any other taxable income.

Net Pay – This is what nanny takes home in her pocket.

Tax – Deducted based on nanny’s tax code which determines nanny’s tax free allowance and then any earnings above the tax free allowance is deducted at 20%.

NI – National Insurance. There are 3 types of NI for PAYE.

Employees NI deducted from nanny’s gross wage at 12% on earnings above £166.00 per week.

Employer’s NI on top of nanny’s gross wage paid at 13.8% on earnings above £166.00 per week.

Class 1A NICS, this is a yearly payment for any benefits in kind nanny may have had for the previous tax year.

SMP – statutory maternity pay. Nanny is entitled to 39 paid weeks of leave providing she meets the criteria. Nanny is allowed a further 13 weeks unpaid

SPP – statutory paternity pay. Nanny entitled to 2 weeks of statutory pay.

SSP – statutory sick pay. Nanny will get SSP after 4 consecutive working days of sickness

P60 – Nanny will be given this form at the end of the tax year to show her annual pay, tax, NI and statutory payments, she then keeps this for her own records.

P45 – When nanny leaves your employment, a P45 will be issued with her leaving date, tax code, if a student loan has been deducted and total gross and tax to date in that tax year, she then gives this form to her next employer.