recruiting a nanny – Nannyjob blog

The Ultimate Responsibility: Checking Your Nanny’s Identity, References, and Right to Work

When hiring a nanny, it’s essential to verify their identity, qualifications, and references thoroughly. As an employer, you have the responsibility to ensure they have the right to work in the UK and are suitable for taking care of your children and home. This article provides an up-to-date guide on the necessary checks you should conduct before hiring a nanny.

The Right to Work Check your prospective nanny’s passport, national identity card, or other proof of nationality to ensure their right to work in the UK. Be aware that some foreign nationals may have limitations on their work permits or visas, so seek specialist advice if needed.
Qualifications and Certificates Ask to see original certificates for any qualifications your nanny has obtained. Verify the authenticity of these documents by contacting the awarding body. If your nanny is OFSTED registered, ask to see their registration certificate, proof of common core skills, First Aid certificate, and public liability insurance.
References Request both written references and contact information from your nanny’s previous employers. Be prepared to ask specific questions related to their past performance and how they interacted with the children they cared for.

By diligently checking your nanny’s identity, references, and right to work, you can be confident that they are a suitable and trustworthy individual to care for your children. Remember, as an employer, it’s your ultimate responsibility to ensure your nanny is the right fit for your family.

Creating the perfect nanny job ad

Writing an advertisement to recruit a nanny can be a daunting task but we’ve broken it down into 3 easy steps.

Be honest

The first thing to do is to be honest with yourself about what you really need your nanny to do and how much you can afford. You should think about what you as a person are like to work for and what expectations you have of your children and their behaviour. Your nanny needs to be on the same wavelength as you so don’t advertise for someone open, chatty and relaxed if you’d rather have someone who keeps the relationship entirely professional and follows any routine to the letter. Are you happy for a nanny to bring their own child with them? Don’ t wait until the question is asked before thinking through scenarios as you’re more likely to feel pressured into saying yes to something you aren’t comfortable with.

Be realistic

Do you really need someone with a PhD and 30 years experience? Can you pay what they will ask? Can your nanny do everything in your job description within the time available? We hate to say it but nannies are superhuman so if you can’t achieve what you’re asking in a day then don’t expect your nanny to. You will probably need to make some concessions so be clear from the start what your ‘essential’ and ‘desireable’ criteria are.

Be specific

Give plenty of detail in your job ad. Nannies will rarely apply to a job with an unspecified salary, but if you don’t want to commit to a figure then give a range rather than just putting ‘negotiable’. If you know that as a teacher you will be at work late at least 3 times a term and need your nanny to babysit then state that upfront. When driving is an essential part of the job be clear that you need a driver and whether you will provide a car or expect the nanny to use your own. Sharing the rough daily routine will help candidates get a feel for the pace of life in your family and stating an expected job duration will help nannies make up their mind about whether your needs fit with theirs.

How to be a Good Nanny?

Anyone can become a nanny, but how to be a good nanny is a totally different story. If you want to impress your employer then you have to be able to demonstrate the qualities of good nannies. Here are some tips for fulfilling the role of a good nanny.

Be Respectful and Well-Mannered

If you offer a full time nanny service, the chances are you will be living in an environment that could be radically different from what you are accustomed to. If you have a different religion, or are from a different race, have different values or culture, will you be able to adapt to and respect their environment? You may have a distinct child rearing philosophy that deviates from that of your employer. If so, are you willing to adapt and follow child rearing rules set by the parents?

If you are a live-out nanny, make sure to let your employers know about emergency absences immediately so they can make alternative arrangements. A good nanny is respectful and realises that parents rely on her punctuality so they can go to work without any delays.

Be Playful and Creative

Encourage the children to be as active as possible. Find something fun and productive to distract them from spending long hours in front of the television. You may take them to the park or museums, read to them, or get them involved in artistic activities. If you are playful and creative you will be a real asset and prove to be a good nanny to the family.

Keep Children Safe All the Time

Always make safety a priority when you are in charge of the overall wellness of the children. You may not be aware of it but your employer will be keeping out an eye on you all the time. Holding the child’s hand while crossing the street, closing the gate, and fastening the child in the car seat are just a few instances where you will be keenly observed by your employer. So if you want to know how to become a good nanny, the answer is straight and simple, treat the children as if they are your own.

Maintain Open Lines of Communication

Your employers need you to openly communicate with them as this is the only way for both parties to catch up. You need to understand that they will be interested in what the children have been up to the whole day. Open communication will also keep your employers up-to-date of any problems. On another note, you need to know how you can communicate with them easily as concerns may arise any time of the day.

It is extremely important to remember that a nanny plays a vital role in nurturing a child. So if you want to know how to become a good nanny, think like a parent wondering how to be a good parent and you won’t go far wrong.

Is a qualification necessary for a nanny?

Faced with choosing a nanny there are a few strategies that can be used to narrow down the field. Some parents insist on a nanny holding a childcare qualification of some kind, some expect a minimum level of childcare qualification, others place no importance on candidates having any kind of training in childcare. But is this a good idea?

Continue reading “Is a qualification necessary for a nanny?”

Second interviews, trials and settling in sessions – to pay or not to pay

First interviews are very rarely paid in the nanny industry. The exception would be paying expenses or a weekend long interview, which doubles up as a trial.

Some parents will offer to pay for the time taken for a second interview. Whether you do or not is your choice, but if you didn’t give your children the chance to meet your nanny at a first interview then she’s probably expecting to come back for a second interview, and many nannies won’t accept a job where they’ve not met the children first. Shortlisting candidates is fairly standard, especially in a competitive market, and second interviews are sufficiently common that they count as part of the normal recruitment process. A second interview should remain fairly short, although you might ask your nanny to play with your children or join in the evening routine.

Continue reading “Second interviews, trials and settling in sessions – to pay or not to pay”

DBS update service

From 17 June 2013 keeping your Disclosure and Barring Service certificate (previous CRB check) up to date will be much simpler and more cost effective, thanks to the launch of the new Update Service.

What is the DBS?

DBS, or Disclosure and Barring Service, is the new name for the combined Criminal Records Bureau and the Independent Safeguarding Authority. This is the organisation (in the UK) which provides criminal disclosure certificates. A DBS certificate is required for any position where you will come into contact with children or vulnerable adults, such as working as a nanny.

How does the current system work?

Under the current system, the applicant is given a DBS certificate, which will list any offences the applicant has been charged with (or state that there are none). The certificate can only be guaranteed as of the date it is produced, which means that they are immediately out of date and a new one is required for any new post. This can be particularly problematic for temporary nannies and maternity nurses.

As anyone who has filled out the application form will know, it is a time consuming process and can be expensive, if the cost is not being met by your employer. For those in, or applying for, a voluntary role the application is usually free.

What is the Update Service?

The new Update Service is designed to reduce the bureaucracy and expense of the DBS system by allowing certificate holders to monitor their certificates online, allowing for future employers to view the necessary information, without the need for a new certificate (provided you already have a certificate of the required disclosure level).

The Update Service will cost £13 a year (or be provided free if your certificate is for a voluntary role), and you can link multiple certificates to one account. When applying for a new job, you can provide the employer with the details of your certificate and they can check the status of your certificate online. If your certificate is still up to date and accurate then you need take no further action. If something has changed you will have to apply for a new certificate.

How does it apply to me?

For nannies – you will require an enhanced disclosure certificate. This searches your history for any offences relating to children, as well things like theft convictions or anti social behaviour orders (ASBOs). You will need a DBS certificate whether your are working in a paid or voluntary capacity. With the update service (any check carried out after 17^th June 2013) you will not have to apply for a new DBS certificate for every job. Instead you can choose to pay £13 a year and provide your propsective employers with the details so they can check whether anything has changed since your last check was carried out.

For parents – if you are looking to employ a nanny, you should ask to see a copy of a recent DBS certificate, or you may ask that they provide a new one specifically for you. For checks carried out after 17^th June 2013 you can ask whether the applicant has subscribed to the update service. If they have they will be able to provide you with their details and you can go online to check whether their certificate is still up to date. If you see that there have been changes recorded you will need to ask them to apply for a new check. If they have not subscribed to the service then you should request a new check, which will need to be done via an umbrella body such as a nanny agency.

Do I need to subscribe?

There is no obligation to subscribe but there are several advantages:

You will not need to apply for a new check every time you apply for a new job. Instead you can demonstrate that your record is clean on an ongoing basis.

The £13 a year can be offset against tax, particularly for temporary nannies and maternity nurses.

Based on changing jobs every 3 years, this will save you time and money as you won’t need to apply for a new check before looking for a new job.

You may never need to fill in a DBS check form again!

A comprehensive guide for applicants can be found here.

A comprehensive guide for employers can be found here.

More information about the DBS, can be found at www.gov.uk/DBS.